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In my younger days with an engineering consulting firm, my mentor offered me some memorable advice. When your solution appears more complex that the client's problem (which it did) then it's time to check your data. That advice could well apply if you're putting together a reserve fund plan for your condominium association or HOA.

The ultimate intent of a capital reserve fund study, of course, is to know if your reserve account will cover the cost for replacing the common area components over the long term. And if it doesn't, what do you need to do about it. The first step in checking the adequacy of reserves is, naturally enough, to determine the cost to replace each component in today's dollars. Dividing the replacement cost by its service life in years tells you how much should be set aside annually to replace it. Multiplying that amount by the years of use tells you the total dollars that should be in reserve today replace it when it's time to do so. Summing up the values for all components yields the amount you should have in your reserve account today to replace all components according to their individual schedules.

Clearly then the numbers used for expected service and anticipated remaining lives of components will have a significant outcome on the bottom line. Using handbook values of the construction industry for typical service lives does not always work. One size does not necessarily fit all. If the material used departs significantly from typical level workmanship then the handbook value is going to lead to flawed conclusions. The same applies to the expected remaining service life. If unique conditions have been causing accelerated wear of your roof shingles, then clearly some informed adjustment is needed. Also, any deferred maintenance that shortens the expected remaining life, clearly impacts on how the reserve fund needs to accumulate. But maybe replacement may not be needed right now. Perhaps the component could be repaired and placed back on track with a revised service life. You might accommodate that with a separate entry in the plan.

Intuitively, we understand that if a building component is in poor condition or is performing better than we expected that adjustments need to be made in the timing of its replacement. But there invariably instances arise where a refined judgment is unquestionably needed. In our experience, it's rare to see projects in which that is not the case to some degree. And, of course, it helps when explaining things too others if that judgment is accompanied by the opinion of a recognized professional. Take time to think through the parameters that will structure your reserve plan. It will only be as sound as the data that feeds into it.

[http://www.burnsengineers.com]

Burns Associates-Engineers, "Consultants to the Condominium Community", has been providing engineering services to common interest developments since 1989. We combine recognized competence in the engineering disciplines with a strong focus on economic analysis to produce a work product that will have lasting value for our clients. Reserve study work products are provided in electronic format that facilitate unlimited testing of funding options to meet future changing conditions.

Innovation led by experience. That's how we see our part in helping to improve the performance of common interest development properties and the economics of their operation. We look forward to the opportunity to be of service.

Webloyalty - Reservation Rewards

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This article is originally published here: Reservation Rewards.

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About the Author

Adam Taisch is a 10-year Internet veteran based in San Francisco, California. He enjoys writing on various subjects. You can reach him at press.webloyalty.com

For many years, Federal Reserve officials kept their policy decisions secret, claiming that surprises were mor

For many years, Federal Reserve officials kept their policy decisions secret, claiming that surprises were more effective than announcements and that even accurate information could mislead financial markets. What do you think of this argument?

Transparency in public life is bed partner to American Bureaucracy. So they were accused of what you say only recently may be around five years back. When I was in US things were more transparent way back in the 80's. During Clinton era they tried surprising I am told but I am not sure whether they continue with it right now. It is not actually secrets that they maintain, it must be decisions that are complicated for the people to waste time on rather than enjoy the fruits of their labor.
Former consultant to Fed Reserve USA.

Australian Reserve Bank warns of household debt
Australian Reserve Bank governor Glenn Stevens said on Wednesday the rapid deterioration of Europe' s debt crisis should serve as a warning for Australian households to reduce their debt. Stevens noted the biggest lesson from the Greek debt crisis is that financial markets can ignore problems they know about for a long time, before a catalyst creates a sharp reaction. "Markets can happily ...

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